12 Jun Where to Find the Best Deals on Printing Equipment?
Every office runs on print. Invoices, contracts, blueprints, shipping labels, the works. The machines behind those pages cost real money, and the cartridges that feed them cost even more over time. So where do smart buyers find genuine savings? This guide walks through the options, from refurbished units to leasing plans to supply bundles, so you can keep more cash inside your business.
The Quick Answer
The best deals on printing equipment come from a full-service supplier that sells, leases, and maintains machines under one roof. R&S Business Equipment in Calgary offers refurbished copiers and printers for well below retail, leasing plans with predictable monthly payments, and bundle pricing when you pair hardware with toner and a service plan. Buying this way lowers your upfront cost and your cost per page for years afterwards.
Buy From a Full-Service Supplier
A team that handles printing equipment and supplies together can price far more aggressively than a seller who only moves boxes, because the relationship continues across the full life of the machine, not just the day you buy it. That structure creates real room for savings on the hardware itself.
There is another advantage most buyers miss. A full-service team knows which models burn through toner and which ones sip it. That knowledge alone can save you thousands over a five-year span, and it is exactly the kind of guidance the R&S Business Equipment team shares before you spend a dollar.
Refurbished and Off-Lease Machines: The Smartest Savings
Off-lease copiers and printers usually come from corporate contracts that end after 3 or 4 years. Many of these machines carry low page counts and have plenty of life left. A refurbished unit typically costs 30 to 60 percent less than a new one, and every unit should arrive cleaned, tested, and backed by a warranty.
Verify three things before you buy refurbished:
- The meter count, which works like mileage on a car
- The warranty terms, in writing, with parts and labour covered
- The service history, so you know how the unit was maintained.
R&S Business Equipment tests and services every used machine before it reaches your office, so each of those boxes gets checked for you.
Leasing: Small Payments, Big Cash Flow Wins
Buying outright ties up capital. Leasing spreads the cost into monthly payments you can plan around. Most leases in Canada also let you purchase the machine for roughly 10 per cent of its original value at the end of the term, and lease payments are often fully deductible as a business expense. Ask your accountant to confirm the details for your situation.
Leasing makes the most sense for growing companies, offices with high print volumes, and anyone who wants regular upgrades without another large purchase every few years. R&S Business Equipment arranges flexible lease terms on new and used machines, with service included, so your payment covers more than just the hardware.
Bundle Hardware with Consumables and Service
Here is where many buyers leave money on the table. Toner and ink often cost more than the machine itself over its lifetime, so the real bargain is the one that locks in supply pricing from day one. Ask about cartridge costs before you sign anything, because printer supplies can quietly double your total cost of ownership when you buy them piecemeal.
Location matters here, too. Many office types ‘printer supplies in Calgary‘ into a search bar, pick the first result, and then watch delivery fees eat up the savings. The same goes for companies in smaller towns, where a search for printer supplies in Alberta should lead to a provider that ships province-wide with clear pricing and quick turnaround, which is exactly what the R&S team delivers.
A strong bundle includes the machine, starter toner, a service agreement with a guaranteed response time, and delivery with full setup. Ask for all four in one quote.
Beware of Bargains with No Backup
A rock-bottom price on a machine with no warranty, no known page count, and no support is not a deal. It is a gamble. Freight on a 200-pound copier can erase the savings fast, and counterfeit toner remains a genuine problem when you buy from unknown sources. A real bargain always comes with accountability: tested hardware, written warranty terms, and a service team you can reach the same day something goes wrong.
How to Spot a Genuine Deal: A Quick Checklist
- Compare cost per page, not just the sticker price.
- Get the meter count in writing on any used machine.
- Confirm the warranty length and exactly what it covers.
- Ask for the service response time in hours, not days.
- Lock in consumable pricing before you sign.
- Make sure delivery, installation, and network setup are included.
R&S Business Equipment answers every one of these questions upfront, including a guaranteed 2.5-hour service response time across Calgary.
Final Thoughts
The best deals on printing equipment never come from price tags alone. They come from tested refurbished stock, flexible leases, locked-in supply pricing, and dependable service behind every sale. Compare cost per page, verify every warranty, and never sign without knowing your toner costs.
Ready to see real numbers for your office? R&S Business Equipment has supplied Calgary companies with printers, copiers, and consumables for 29 years. Call +14032515304 today for a free quote or browse the current selection of new and refurbished machines online.